Majority of people are using Microsoft Outlook Services for maintaining their database and cross-communicate. It is gradually becoming one of the best desktop-based email clients. This email application is used in big as well as small industries for the establishment of a successful business. Outlook generates two files for storing the data one is PST and other one is OST.
The default file format is PST, whereas OST is generated with the synchronization with Exchange Server. Let us learn some responsible factors behind increasing recognition of Outlook and then we will move to the Outlook problems associated with it.
There are multiple reasons behind its immense popularity such as:
Now, it is clear that Outlook services are amazing, but there are some issues as well that are associated with MS Outlook. Let us have a look on major issues along with the solutions.
Issue 1: Outlook Becomes Too Sluggish
It is a frequent problem associated with MS Outlook. Notes, calendar entries, contacts, attachments, etc. gradually over a period may lead to a huge size of mailbox. Moreover, it finally reaches to a place where it results in slow speed of Outlook.
Resolution: One of the first things you can do in such situation is that remove the files that are not necessary. Search the folder, which is larger than 100 Kb in MS Outlook 2007. Remove all the unnecessary old mails. It is also suggested to clear out the Trash folder.
The second solution is to archive the emails by year. It will help in saving the huge amount of files to your disk reducing the burden from PST.
Issue 2: Outlook Crashes Suddenly
As we know there are some add-ins in MS Outlook, but once the add-ins gets damaged or corrupted, then its starts generating creating some issues. It may even crash the Outlook in an unexpected manner. Not all the add-ins has bugs, but few of them can be problematic.
Resolution: Now, in such situations you need to find the add-ins that is causing the issues. You need to run the Outlook in a safe mode and then, view whether it performs properly or not. If it works, then go to trust center of Outlook, disable the suspected add-ins, and restart it once again. If it does not work then, it indicates that the problem is somewhere else.
Issue 3: A Mail on Office PC Does Not Show Up On the Machine
This problem may arise, at the time when MS Outlook is installed on various computers. It could happen that the mail set on one system does not match to the other. If you download the email on both, then it may also result in an inconsistency state.
Resolution: In order to resolve this issue, you can opt for two different ways. One is you can copy the PST data file manually from one system to another. The computer, which has all the mails, copy or replicate its PST files to other system.
After this, you need to restart the Outlook. Other option you have is to switch to IMAP protocol, which synchronizes the email on server with the emails in Outlook.
Issue 4: You Are Sending Spam Emails
It is a unique issue and in this, some of your contacts may receive some unnecessary mails without your awareness. This is quite surprising and turns out to be an embarrassing situations when the receiver it nobody else, but your important business associate.
Resolution: To resolve any issue, it is important to know the reason behind it. The reason behind such functionality of Outlook is either a malware or the email account has been hacked. When the computer is virus infected then you must face such issues. You must change your password, in case of hacking. If you are not able to do so, then you need to contact the support straight away.
In case, this because of any malware attach then, you need to scan the complete hard disk using a trusted antivirus. Meanwhile, you can inform your contacts about the issue going on with your Outlook profile.
Issue 5: Outlook PST is Corrupted or Damaged
Unlike any other platform, the files of Outlook are also prone to corruption. Once the ost gets damaged, it produces several kinds of error messages. It may make it difficult to access the data for you and do not allows to open it.
Resolution: There is an inbuilt utility for this, which is provided by Microsoft. The name of this tool is Scanost.exe. You can search it within the installation folder of Outlook. Once you find it, just run this. It detects and repairs the files that are damaged. You can even use a OST Recovery Tool for this, If you failed with manual solution.
Inevitably, Microsoft Outlook has gained a great amount of recognition, which is incomparable. When it comes to meet the requirements of the business, it becomes one of the dependable, trustworthy, and amazing email clients. Considering its popularity, in the above blog, we have learned about the Outlook services and problems associated with it.